Microsoft Office 365 App That Can Turn on Your Microphone or Camera Without You Knowing
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[UPDATE March 2020] All screen prints and instructions have been updated and validated as of March 20, 2020.
Too, check out nine Tips for having the best Teams meeting experience !
If you're new to Microsoft Teams and need to get upwardly-to-speed apace on how to organize and participate in a Teams meeting, this post provides 5 things to beginning with.
The meeting tool-of-choice in Part 365 today is Microsoft Teams – a fantastic tool to enhance the meeting experience in several ways. This mail covers the basic components of Microsoft Teams to organize and participate in a Teams meeting. If you lot're a Microsoft Teams newbie, these features are a smashing place to starting time!
This is a joint post with a co-worker of mine, Ali Fadavinia. Ali and I piece of work together on a big team rolling out Part 365 capabilities, including Microsoft Teams, to an organization.
Ali's technical groundwork is Network and Calculator Software Technology. He enjoys working with cutting-border technologies and implementing them across infrastructures and organizations. He works with the Role 365 suite of products such equally Microsoft Teams and Skype for Business organisation in his daily work environment.
You tin can reach out to Ali via LinkedIn.
This post will cover:
Permit's dive in…
Setting up a Teams Meeting
In the past, many of you have used Skype for Business organisation (SfB) for meetings by including a virtual link to your Outlook meeting invitations. You tin do the same with Microsoft Teams!
What actions should exist taken to see "New Teams Meeting" in your Outlook ribbon? You volition need to install the Teams Desktop client and, once installed, Outlook will automatically show the new icon on the ribbon.
As was washed for SfB, this will add together a Teams Meeting link at the lesser of your coming together invitation body so when the time comes, coming together attendees can join with the provided link:
Once the meeting is gear up, yous tin go in and adjust the meeting options by clickingMeeting optionson the toolbar:
Options in my tenant are around who tin can bypass the antechamber and who can present: (options in your tenant may be unlike – I'm looking into this)
Meeting with External Attendees
One of the actually neat things almost running a Teams meeting is anyone with an email address, both within and exterior your organisation, can accept function! Here are the three master types of external attendees:
External Attendee 1: A user with no Microsoft Account (any email address)
Anyone with an e-mail accost and internet connection tin access the call via the browser, simply by clicking the 'Join on the web instead' button (or dialing the dial-in number if you have that configured – refer to External Attendee iii option beneath):
This is what an external attendee will receive (this example is a gmail account):
As the coming together organizer, you volition exist prompted to let external people in from the lobby.
External attendees can share their own desktop or app (this is dependent on the browser they're using – refer to 'Sharing content with other Attendees' section beneath for more than detail) making this an first-class style to accept a briefing call in Teams….without all attendees existence in Teams!
External Attendee two: A user with any Office 365 Business relationship, as a Guest User
If the guests have Microsoft accounts, they can either utilize the web link every bit above or, if they click the 'Open Microsoft Teams' pick and sign in to their Microsoft business relationship, they can launch the Microsoft Teams customer to go a richer user experience within the Teams meeting.
External Attendee 3: Anyone with a phone to dial in and join
Y'all can also have a dial-in conference option so attendees tin join the Microsoft Teams meeting from any device, anywhere. This requires Audio Conferencing which comes with an Part 365 Enterprise E5 subscription or as an add-on to Office 365 E1 or E3. Where Sound Conferencing has been enabled by an Admin, users will automatically come across the dial-in options for Microsoft Teams' meetings added to each Teams meeting invitation (blurred in image). This is a swell option if you anticipate some attendees to have low ring-width.
Recording your Teams Coming together
Why non record your meetings in Microsoft Teams? You tin can record Video, Audio, and shared screen activities for your Teams meeting. The recording is automatically saved to Microsoft Stream so later you can download, manage or even share it with your organization.
What's the benefit? You take a tape of what was discussed in the meeting to review and/or share with absent attendees. Also, the recording can later on exist used for other business apply-cases in your organization such as: new product announcements, corporate news, training demos, etc.
How do we record our coming together in Microsoft Teams?Both the coming together organizer and internal attendees can start or stop the recording. External attendees volition non exist able to do this.
- Start or join the coming together
- Click on the ellipse "…"then select "Start Recording" as shown below:
As the organizer, you lot will be notified you're being recorded and volition exist given a reminder to tell your meeting attendees they are existence recorded:
This is what the coming together attendees will see:
To stop recording, get to the meeting controls on the ellipsis "…" and click "end recording" from the aforementioned menu.
How do you replay a coming together in Microsoft Teams?Both the meeting organizer and all internal attendees can replay a recorded meeting.
Note: external guests CANNOT replay a recorded meeting.
To do this, you lot volition go to either the Channel conversation history in Teams if the meeting was created in a Teams channel OR the chat history in Teams if the coming together was created exterior of a Teams aqueduct (direct from Outlook or a Group chat). Find the video recording for the meeting, and click "Play" to automatically play the coming together recording thru Microsoft Stream.
Further details on how to record a coming together in Teams tin be found here.
Blurring your Background
If you lot work in a busy or open cubicle environment, this is a useful characteristic for meeting and video calls. Sometimes you may have confidential data on your walls, you lot may be on your commute, or you may be working from dwelling or a coffee shop with lots of visual distraction in the groundwork. The background blur characteristic cleverly blurs the surroundings backside you while leaving y'all articulate and un-blurred.
To activate Background Blur for yourself during meetings, click on the ellipsis "…"on the call carte du jour and select "Blur my groundwork".
Sharing Content with other Attendees
If you want to share any content during the meeting (your desktop, a presentation, a document, etc.), yous can practise this by following these steps:
SelectShare:
Yous will receive a prompt to share your desktop or whatever of your open up applications individually. The options you see depend on if you are using the Microsoft Teams client or the web app (meet 'Expert to know' section below). You lot tin also share a Microsoft Whiteboard which is a neat selection for group collaboration on a virtual whiteboard. If you lot don't come across what you want in the options shown to you, you can scan to notice your content to share. If you demand to include organisation sound (For example, sharing a youtube video with your attendees), make sure you check the 'Include organisation audio' checkbox:
Annotation: If you have multiple monitors and yous share your desktop, a red edge will surround the monitor'due south desktop existence shared with attendees.
To stop sharing, click theStop sharing icon:
Practiced to know…
- In the Teams customer awarding, both desktop sharing and application sharing is available.
- If you share your desktop, your entire screen will be displayed. If yous share one of your open applications (e.thousand. PowerPoint, Word), information technology will be the only one displayed. The screen/awarding existence shared will exist surrounded by a red border.
- If you join via a spider web browser, the sharing options available to you lot volition vary depending on the browser being used. As of March 2020:
- Chrome: tin can share desktop/window, apps, and whiteboard
- Chromium-based Edge: can share desktop/window, apps, and whiteboard
- Border: can share apps and whiteboard (no desktop/window)
Ending the call
Terminal, but not least… to end/get out a meeting, simply click the large red button to hang upward!
Extras based on feedback
Limit of 4 people shown in Teams coming together UI: Equally of March 2020, you will just see the active video for the concluding four people that have spoken in the conversation/meeting. Increasing this is on the product roadmap for Teams. If you lot want to vote on the Uservoice, hither's the link: Show all people in Teams Meeting
Microsoft links to help:
- Limits and specifications for Microsoft Teams
- Teams cloud meeting recording (tech details on recording your Teams coming together)
- Instructor-led Microsoft Teams preparation links
What's Adjacent?
There's lots more to learn virtually Microsoft Teams and meetings is just ane role of what it does. Hopefully you lot establish this post helpful to go you comfy organizing and joining a Team coming together.
Thanks for reading!
Ali and JCK
Source: https://joannecklein.com/2019/03/04/5-things-every-microsoft-teams-meeting-newbie-should-know/
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